How to get to Outlook Express

Open Internet Explorer 4.0. Click Go, and then click Mail to start Outlook Express. You will see Outlook Express open up. If this does not occur, please see the notes under "How to make Outlook Express your E-mail Program".

How to Create and Send Messages with Outlook Express

In Outlook Express, messages can be as simple or as elaborate as you like. You can add images and files, format the text, add a signature, check your spelling, and more. In addition, you have a variety of options for how to send the message.

To send a basic e-mail message

In Outlook Express, click the Compose Message button on the toolbar. Alternatively, you could go to Compose, and then New Message. In the To, Cc, and Bcc boxes, type the e-mail name of each intended recipient, separated by a comma or semicolon (;). To add e-mail names from the Address Book, click the To icon in the New Message window, and then select names. In the Subject box, type a message title. Type your message, and then click the Send button on the toolbar. If you are composing a message offline, click the File menu, and then click Send Later to save the message in the Outbox folder until you click the Send and Receive button on the toolbar.

Tip
To practice sending e-mail, try sending a message to yourself. Simply put your e-mail address (your_username@znet.net) in the To box.

How to Receive and Read Messages with Outlook Express

To check for new messages, click the Tools menu, and then click Send and Receive. If you are not already logged on to the internet, you should do so at this time. Any messages in your Outbox will be sent.

To read your messages with Outlook Express

To view the message in a separate window, double-click the message in the message list. You could also view the message in the preview pane by clicking the message in the message list.

Tips
To display or change the preview pane, click the View menu, click Layout, and then select the option(s) you want.

To view all the information about a message, such as when it was sent, click File, Properties, and then click the Details tab. To practice reading e-mail, try sending a message to yourself.

How to send attachments

If you are attaching a link or picture, make sure HTML formatting is turnedon by clicking Format and then Rich Text (HTML). In the message, click where you want the image or file to appear, or select the text that you want to link to a file or web page. To insert a link, click the Insert Hyperlink button on the formatting toolbar, select the file type, and then type the location or address of the link. To insert an image, click Insert, and then Picture. Click Browse to find the image file, and then double-click the file name. To insert a file, click Insert, File Attachment, and then double-click the file you want to send.

Tips
If message recipients are not able to view your inserted images, click Tools, Options, Send, and then Settings. Make sure that Send Pictures with messages is selected. Resend your message. Try sending an e-mail message with an attachment to yourself youll be practicing sending and receiving at the same time!

How to read attachments

At the bottom of the message window, double-click the file attachment icon. Alternatively, when in the preview pane, you can click the file attachment icon in the message header, and then click the file name.

Tips
To save a file attachment, click File, Save Attachments, and then the file name. To save the attachment from the preview pane, press and hold down the CTRL key while clicking the file name. Try sending an e-mail message with an attachment to yourself youll be practicing sending and receiving at the same time!

What are the different folders in Outlook Express

There are a variety of different folders in Outlook Express. Inbox messages you have received. This includes both read and unread messages. Outbox completed messages waiting to be mailed. Sent Items messages you have already mailed. Deleted Items messages waiting to be deleted. Click Tools, Options, and the General Tab. Select Empty messages from the Deleted Items folder on exit, and click OK. Drafts uncompleted messages that you are not yet ready to send.

Tip
You can click and drag messages from one folder to another. Be sure to empty your Sent Items folder on a regular basis so it doesnt get too full!

How to make Outlook Express your E-mail Program

Open Internet Explorer 4.0. Click Go, and then Mail to start Outlook Express. You should see Outlook Express open up. If not, then go into Internet Explorer, click View, and then Internet Options. Go to the Programs tab. Click on the drop down arrow to the right of Mail, and choose Outlook Express. (If Outlook Express is not listed here, you will need to install it on your computer.) Click OK. Outlook Express is now your e-mail program. Click Go, and then Mail to start Outlook Express.

The first time you start Outlook Express Mail, it connects to your mail server, logs onto your e-mail account, and downloads any new messages into your Inbox, or into any folder you specify with the Inbox Assistant. Once that's accomplished, you're free to log off the Internet and read your messages at your leisure. Once you've logged off, Outlook Express will wait until you click the Send and Receive button before connecting to the server again.

Want to reply to what you've read? Perhaps create a new message altogether? Just click the New Message, Reply to Author, or Reply to All button on the toolbar. Outlook Express Mail opens a new message window so that you can compose while you're still offline. If you get interrupted, simply close the message and save the changes and Outlook Express Mail will save it in the Drafts folder.

On the Tools menu, click Options.
On the General tab, select the following check box: Check for new messages every x minutes. Specify how often you want Outlook Express to check for new messages.

Tips
When this check box is selected, Outlook Express also checks for new messages whenever you start the program.

To check for messages immediately, click the Tools menu, and then click Send and Receive. Any messages in your Outbox will be sent.

To send a basic e-mail message
In Outlook Express, click the Compose Message button on the toolbar. In the To, Cc, and Bcc boxes, type the e-mail name of each recipient, separated by a comma or semicolon (;). To add e-mail names from the Address Book, click the To icon in the New Message window, and then select names. In the Subject box, type a message title. Type your message, and then click the Send button on the toolbar. If you are composing a message offline, click the File menu, and then click Send Later to save the mesage in the Outbox folder until you click the Send and Receive button on the toolbar.

Tips
To send the file by using a mail account other than your default account, click the File menu, point to Send Message Using, and then click the mail account you want to send it with.

To send the message with a high priority tag, click the stamp icon in the upper right corner, and then click High Priority.

On the Go menu, click News. If you have not already subscribed to any newsgroups, you are prompted to view a list of newsgroups. If you are prompted to view a list, click Yes and then skip to step 3.

On the Tools menu, click Newsgroups. In the list of newsgroups, click a newsgroup and then click Subscribe. To search for a specific newsgroup, type a word or part of a newsgroup name in the Display Newsgroups Which Contain box. NOTE: Newsgroups you have already subscribed to are denoted by a newspaper icon to the left of the newsgroup name.

To unsubscribe from Internet newsgroups in Outlook Express, follow these steps:

On the Subscribed tab, click the newsgroup you no longer want to subscribe to, and then click Unsubscribe. Click OK.

Error Message:
Unable to logon to the server using Distributed Password Authentication         Account: 'username@znet.net', Server 'mail.simplyweb.net', Protocol POP3, Server Response: '-ERR Unknown command: "auth".', Port:  110, Secure (SSL): No, Server Error:  0x800CCC90, Error Number:  0x800CCC18

Cause: Outlook Express is set to use a way of exchanging passwords which is not used on the internet. You can easily turn this off by going to

1. Tools | Accounts
2. Now click on the Mail tab, and highlight your POP server.
3. Click on the Properties button.
4. Now click the Servers tab. About halfway down, in a box called
     Incoming Mail Server, it asks whether you want to

Log on using: a username and password or log on using Secure Password Authentication.

5. Make sure your username and password are in there correctly and that you have NOT selected Secure Password Authentication.
6. Now hit OK, then Close, and again try to retrieve your e-mail. You should no longer see the problem.

In the folder list, click the Inbox icon.

• On the File menu, point to Import, and then click Messages.
• Select the e-mail program you want to import messages from, and then click OK.
• Follow the instructions on the screen

To import an address book from another program:

• In the folder list, click the Inbox icon.On the File menu, point to Import, and then click Address Book.
• Click the address book format you want, and then click Import.

Note that these options operate on the local storage of messages on your computer. The options do not delete messages on the server.

To access the options, follow these steps:

• On the Tools menu, click Options.
• Click the Advanced tab.
• Click the appropriate check box to select or clear it:
  - Delete messages after (<X>) days after being downloaded.
   <X> is the number of days. The default value is 5 days.
  - Don't keep read messages. This deletes all read messages when you quit Outlook Express.
  - Compact files when there is (<X>) percent wasted space. X is the percent of wasted space. The default value is 20 percent. Click Clean Up Now. You can use the Local File Clean Up dialog box to manually clean up the messages stored locally on the computer. This does not delete messages on the server. Another way to access this dialog box is by clicking Clean Up Files on the File menu.

Click the news server or newsgroup from which you want to delete messages. Click the appropriate button:

- If you want to compact wasted space, click Compact.
- If you want to remove message bodies but leave the headers intact, click Remove Messages.
- If you want to remove message bodies and headers, click Delete.Click Close, and then click OK

To read your messages with Outlook Express:
To view the message in a separate window, double-click the message in the message list.
or
To view the message in the preview pane, click the message in the message list.

Tips
To display or change the preview pane, click the View menu, click Layout, and then select the option(s) you want.

To view all the information about a message, such as when it was sent, click the File menu, click Properties, and then click the Details tab.

To insert your signature into a message, click Insert Signature on the toolbar, or press CTRL+SHIFT+S. To automatically insert your signature in each new message, use the following steps:

• On the Tools menu, click Stationery.
• On either the Mail tab or the News tab, click Signature.
• Click the "Add this signature to all outgoing messages" check box to select it, and then click OK. If you want to add your signature to new messages only, click the "Don't add signature to Replies and Forwards" check box to select it.
• Click OK.